ACA Compliance & Reporting
FAQs

What is ACA reporting?

Employers with 50 or more full-time employees and all self-insured employers regardless of size must file federal ACA (Affordable Care Act) documentation annually and submit copies to IRS and employees. There are also state-based related compliance requirements

What are the some of the challenges of completing this process manually?

Keeping track of the required ACA compliance throughout the year and during the reporting time can be time-intensive and overwhelming, particularly for large organizations with many employees. It requires:

  • Up-to date expertise in complex regulatory requirements and staying on top of any policy changes.
  • Navigating a multitude of topics including full time eligibility, lookbacks, synchronization of time keeping data with your time keeping system of record, ensuring that contribution limits are in line with regulatory requirement and current employee compensation, and so much more! 
  • Complining, reviewing, filling and sending multiple forms including 1094-C and 1095-C (or 1094-B and 1095-B for self-insured).

Employers that don’t file or file incorrectly may face hefty penalties, which may challenging to refute, particularly if there have been changes in HR personnel/loss of documentation. Furthermore, fulfilling ACA requirements may be particularly challenging during COVID-19 pandemic with more complex employee scenarios.

How does EverythingBenefits automate the ACA Reporting process?

EverythingBenefits offers comprehensive and automated tracking and monitoring of your organization’s ACA data, making it easy to maintain real-time compliance with fully automated features that reduce risks and liability. Using intuitive rules and workflows, we can notify you when an employee is approaching eligibility status, display the progress of an employee’s measurement and stability periods, and identify any data fields that require your attention each month.

We can also generate your 1094C and 1095C forms, and file them on your behalf to the IRS and distribute them to the necessary recipients on your behalf.

Why choose EverythingBenefits ACA reporting?

Our clients share these as the primary reasons they chose EverythingBenefits for their ACA needs:

Superior Integrations - EverythingBenefits works with over 200 HCM/PEO/ERP organizations making keeping your important data in sync easy

Fast and Intuitive - most other companies would not use these words to describe their ACA experience, but ours clients do. From the ability to slice and dice their data in any way they see fit, to unlimited trial runs, and powerful workflows to make the experience short and fulfilling.

Complete - there are many services out there that help keep track of the monthly compliance and even the final form generation. However ours goes beyond that to also send these forms to your employees and file with the government - allowing you to focus on what's really important for your company.  

What's EverythingBenefits dashboard?

Glad you asked! EverythingBenefits dashboard is your control panel to everything about your ACA experience. Leverage a suite of pre-built dashlets or build out your own focusing on what's important to you and your business. Every report within EverythingBenefits platform can be visualized as a dashlet. View data in the tabular or graphical format. Shuffle the dashlets around to your optimal arrangement. Share your lovely dashboard with your peers without fear - they will only be able to access data specific to their permissions levels.

aca reporting dashboard

What kind of reports does EverythingBenefits offer?

We offer a comprehensive range of reports, all of which can be customized as needed. Here are a few examples below:

  • Quickly access your 1094-C and 1095-C documents populated by EverythingBenefits
  • Leverage powerful analytics to ensure you are keeping compliant and are up to date with your employee benefits data
  • Filter the data by multiple criteria including full time/part time, location, business unit, GL code, and more, to more easily manage the review/approval process.
  • Launch into employee details to review their monthly data

ACA FTE (Full Time Employee) Tracking

ACA FTE tracking report

Monthly ACA Data Per Employee Per Month

ACA Monthly Data_FAQ

Employee-Specific ACA Monthly Review

ACA EE Specific_FAQ

Is EverythingBenefits responsible for both the ACA reporting and the filing of the necessary forms to the IRS and employees?

Yes. We will not only track your employees’ ACA data each month, but we’ll also file your forms to the IRS and your employees.  Each transmission to the IRS can be viewed within EverythingBenefits. Each employee will receive an electronic copy of their 1095-C form, as well as a mailed version.

I need an ACA solution that can track my part-time employees’ eligibility. Can this be accomplished with EverythingBenefits?

Yes. EverythingBenefits is capable of tracking your employees’ eligibility and notifying you when/if benefits need to be offered.

How easy is it to make changes and updates to an employee’s ACA data throughout the year?

We make it very easy to identify potential issues and incomplete data fields.  Our Employer Action Items will be sent to you each month with helpful links to direct you to the area of the system that needs review.  You are able to manually update any data that is populated within the system, without fear of EverythingBenefits overriding your saved changes the following month.

Employees sometimes ask me to resend them a copy of their 1095-C.  Am I able to do this from the EverythingBenefits platform?

Yes! Helpful tools for employers allow you to download 1095-C forms, or e-mail them to the individuals right from the platform.

Our medical plans are self-insured, so we need to generate 1095-Cs for our COBRA participants. Does EverythingBenefits support this?

Yes, we are able to support this.  If you are utilizing the EverythingBenefits COBRA solution, all of the required data will already be within the system.  However, if you are using a separate COBRA TPA, information can be imported into EverythingBenefits to accommodate those individuals.

Where can I learn more about EverythingBenefits' ACA Compliance & Reporting Solution:

The best way to get to know our ACA Compliance & Reporting Solution is to Schedule a DEMO for a one-on-one with our product specialist. We look forward to serving all your ACA compliance needs!

aca222

Let us show you how our ACA Compliance & Reporting solution works. 

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